Terms and Conditions

Welcome to VioVet Ltd; registered in England & Wales under company number 7693671. Registered office address: 53 Bilton Way, Luton, LU11UU.

VioVet Ltd is an online retailer selling pet & equine supplies including but not limited to: food, accessories, supplements & medication. VioVet Ltd operates under the following trading names: VioVet.co.uk, BerriewoodPetSupplies.co.uk, Berriewoodwholesale.co.uk & VetMedsDirect.co.uk.

Please read the following terms and conditions carefully. By accessing and using the above websites or placing an order over the phone you are agreeing to be bound to the terms & conditions specified herein. VioVet Ltd reserves the right to amend these terms and you will be asked to confirm that you have read these when you place an order with us.

You must be over eighteen years of age to use this website and to make payments online.

Access

VioVet Ltd will try to make the website fully accessible to you at all times, but cannot guarantee access. On occasion the website may not be available for a short time while maintenance is carried out or for other preplanned reasons.

VioVet Ltd reserves the right to refuse access to the websites, terminate customer accounts, disable any user identification code or password, remove or edit content, or cancel orders at our discretion, at any time.

Security

If you choose to create an account with VioVet.co.uk, BerriewoodPetSupplies.co.uk or VetMedsDirect.co.uk then you are responsible for maintaining the confidentiality of that account & associated password. You must ensure that the password remains confidential in order to prevent unauthorised access to your account. You are responsible for keeping your password safe and secure, for not allowing others to use your account and for any activity which is carried out under your account. VioVet Ltd will not be liable for any activity which occurs as a result of your failure in this regard.

Accuracy of content

VioVet Ltd makes every effort to provide accurate information regarding descriptions of items for sale, prices, recommendations for use and all other matters on its websites. Where permitted by law, VioVet Ltd disclaims all warranties, express or implied, as to the accuracy of information on this website or anywhere else.

VioVet Ltd may provide information and advice, both on the website and by email. We will try to ensure this is accurate and appropriate. Information supplied on the websites named above, by email or phone call is not intended to replace the advice you can obtain from your Vet. VioVet Ltd will not be liable for any loss or damage which results from the use of the website or the information it contains. All product images are for illustrational purposes only.

Placement and acceptance of orders

Orders can be requested via the websites listed above, customer account facility or by telephone. The contents of an order can be updated online at any time prior to the order being processed in our warehouse. Orders cannot be changed once they have been dispatched.

We reserve the right to decline the acceptance of any order, or cancel an order, in full or in part, for any reason at our absolute discretion. This applies up to the point we dispatch your order.

Successful placement of an order will trigger an ‘order confirmation’ email to be sent to you. VioVet Ltd only accepts the order and agrees the contract to supply at the point of order dispatch (physical handover of the goods to the carrier.) When your order has been dispatched you will receive an email confirming that the order has been accepted and providing you with shipment tracking details where relevant.

You warrant that all information supplied by you to us during the order process is true and complete to the best of your knowledge.

Prescription Medication Sales

If you are placing an order for prescription medication, you will only be able to order up to and including the exact amounts specified by your Vet. If you have paid for more medication than your prescription allows you will be refunded or your account may be credited if preferred.

Expiry dates on all medication (including prescription and licensed) will depend on what is supplied to us by the manufacturers. Whilst we endeavour to supply medication with an expiry date of no less than six months, this will not be the case with all products.

Long term medication use: if you are ordering medications for long term use it is your responsibility to check the expiry dates with us before purchasing. If the medication expiry date is less than six months from the date of purchase, and you intend to use it for more than six months, we will refund/replace the items you cannot use. If the medication expiry date is six months or more from the date of purchase, we will not refund or replace.

Account Credits

Account Credits may be applied to customer accounts and can be used on new orders that exceed the amount of the credit. Multiple credits can be used against a single order. Part credits cannot be used. Available credits will automatically be applied to your order on the Order Confirmation page. Credits will be applied automatically on the order immediately following the grant of credit. Please allow 3-5 working days from the date of processing for refunds to clear in your bank account.

Payment

All credit and debit card transactions are carried out on a secure payment service provider. For online orders VioVet receives only partial details of your payment card (type of card and the last 4 numbers). VioVet does not receive full card details for online payments.

If you request an order by telephone your payment details will be entered directly into our website for processing. Your card details will not be written down and will not be recorded as part of our call monitoring. VioVet Ltd does not store your written card details.

Where orders are placed for products which require a prescription, the prescription must be received by us before the order can be fulfilled. Prescriptions can be sent to us by email, uploaded to our website, posted to or delivered in person at our offices. Some prescriptions must be presented as a hardcopy before they can be dispensed. Please check the specific instructions on your prescription or contact our Customer Service team if you have any questions. If we believe for any reason that a prescription is being used fraudulently we will report this to the relevant authorities and reserve the right to refuse &cancel the order, in this case a full refund of any monies paid will be provided.

Delivery & Risk

Orders will be processed and dispatched as soon as possible. All orders and payments will be screened for evidence of fraudulent activity. In some instances, this may cause a delay in the dispatch of your order. Orders will be dispatched once all of the items ordered are available. If there is a delay on a specific item, you may be contacted to establish whether you would prefer to split the order or wait for a single delivery. We endeavour to supply orders accurately, however the responsibility remains with the purchaser and user of all products to verify that the product is correct prior to use.

If your order arrives damaged please contact our Customer Service team who will arrange a replacement or refund as preferred. Damages should be notified to us within 5 days of receipt. We may ask you for photographs of any damages prior to processing a claim. When you place an order, you may be asked for delivery instructions including a ‘leave safe’ preference. Our couriers will follow these instructions wherever possible.

Payment will be taken at the time of requesting the order (not at the point of dispatch). All items are offered for sale subject to availability. We aim to dispatch all orders within 3 days of receiving payment and (if required) receipt of a valid prescription.

Lost in transit; if an order has not arrived and was dispatched using Royal Mail please wait 12 working days before contacting our support team. We will then be able to process this as a missing item. For Royal Mail International, we need to allow 30 working days from the date of dispatch.

If an order is dispatched with a courier it will be fully tracked and you should contact Customer Service as soon as you believe it may have gone missing in transit.

If delivery is likely to be subject to undue delay, we will contact you by email. You will have the option of a full refund in this case, or of waiting for availability (this might be due to a manufacturer or other reason beyond our control). Delivery to some addresses may carry a higher delivery charge for certain items. This will be displayed prior to making payment. Other conditions do apply regarding deliveries. By agreeing to these terms and conditions, you are also agreeing to what is stated on our delivery information page.

Regular Deliveries

If you sign up for a regular delivery we will do our best to ensure that you receive your order on the date selected. On occasion this may not be possible due to bank holidays, weekends and stock availability. If you have any queries regarding your regular delivery, please contact Customer Services. You can edit or cancel your order from your customer account at any time.

Payments for regular delivery orders will be taken when we prepare the order for dispatch. If for any reason the payment fails, we will contact you for alternative payment details prior to dispatch. If you are ordering medication which requires a prescription from your vet, you will need to make sure we have this at least 4 working days before your due delivery date or there may be delays in shipping your order to you. Prices charged for products will be the same as those charged on our website at that time, therefore regular deliveries will benefit from any promotional activity in place at the time.

International Orders

Orders shipped by us outside of the United Kingdom are sent using Royal Mail (untracked) or UPS/FedEx (courier tracked). You are responsible for any VAT, tariffs, duty, taxes, handling fees, brokerage charges, customs clearance charges, etc. required by your country for importing consumer goods.

Use of Goods Purchased

You warrant to us and guarantee that before you use anything purchased from us, you will:

  • Check to see that the goods delivered match those which you ordered.
  • Read any information on our website and supplied with the order regarding the correct use of the product.
  • Ensure that you understand all such product information.
  • Ensure that you are competent and legally allowed to use the products safely.
  • Ensure that you follow any advice you have been given by your Vet regarding dispensation.

Contact us if you are unsure about anything before using any medication or other products.

Returns and Refunds

In accordance with The Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 you are entitled to cancel an order and receive a full refund up to 14 calendar days after you receive the item from us. This applies even if you change your mind and no longer want an item. The refund will include the minimum postage costs you could have chosen when placing your order. You are responsible for the cost of returning the item to us. You must notify us of your intention to cancel the order and you must return the item to us by recorded delivery within 14 days of receipt. We will then refund your money within 14 days of receipt of a returned item. It is your duty to take all reasonable care of any items to be returned, including their packaging, up until the time we receive them back from you. Any damage will result in us being unable to refund part or all of the money you have paid.

Items that cannot be returned

  • Perishable items i.e. temperature controlled food/medication
  • Medication - due to regulatory law, we cannot accept the return of any medication, including licensed and prescription items
  • Items that have been opened/used (unless found to be faulty.)

The 14 day limit to request a refund does not apply to any item which is faulty, unfit for purpose, or not as described at the time you placed the order. For damaged and faulty items, you have 30 days to arrange a return/refund.

For all items returned after the 14-day period, you are asked to provide a written explanation of the reason for the return. Returned items in this circumstance may or may not be due a full refund, depending on the circumstances. (For example if you used an item for a while before it broke, you may have to bear some of the cost for the period of time you were able to use it.) In normal circumstances, the limit of our liability for compensation for orders which are delayed or do not arrive at all, will be the value of the order placed. You will not be due for any additional compensation (for instance if you decided to take time off work to receive the order).

Other Websites

There may be links or references to or from other websites and sources of information on this website. These can be provided where we think they might be of interest or useful to you. VioVet Ltd has no control over them and so accepts no responsibility or liability for their content. The links do not imply any endorsement of any kind.

Privacy

VioVet Ltd takes the privacy of customer data extremely seriously. Please refer to our full privacy policy click here.

Legal matters

All rights, including copyright, in the content of these web pages are owned or controlled by VioVet Ltd. You are not permitted to copy, broadcast, download, store (in any medium), transmit, show or play in public, adapt or change in any way the content of these web pages for any other purpose whatsoever without the prior written permission of VioVet Ltd.

If you have any queries, comments or complaints in regard to any aspect of your order or the contents of this web site, please contact us in writing and we will try to resolve the matter to your satisfaction as efficiently as possible.

VioVet Ltd has taken care in the preparation of this website. No warranty of any kind exists regarding its content. VioVet Ltd shall not be liable for any losses or claims arising directly or indirectly from use of this website or associated media.

VioVet Ltd's liability under contract will only cover losses which could reasonably be foreseen as consequences of breach of contract. Our total liability under contract (including our negligence or breach of our statutory duty, misrepresentation, or any other matter) will not exceed three times the amount paid for the products under that contract. VioVet Ltd will not be liable for any indirect, incidental or consequential damages, or any losses or expenses, which arise because of, or in connection with, the contract.

As far as permitted by law, VioVet Ltd expressly excludes all conditions, warranties and other terms which might otherwise be expressed or implied by any means.

You hereby agree to fully indemnify us for any costs, proceedings, losses, claims, damages, actions, expenses (including reasonable legal costs and expenses), or liabilities, suffered or incurred by us through your improper use of this website, your breach or failure to observe these conditions or any contract made, or in relation to any claim which may be brought against us by a third party in relation to your use of our website.

If any delay or failure to comply with our obligations under these conditions arises from any cause that is beyond our reasonable control, we will not be held responsible for that delay or failure.

All contracts are deemed to be made in England and governed by English law. Any disputes arising in connection with any purchases made from VioVet Ltd and any other use of this website will be subject to the exclusive jurisdiction of the English courts.

Nothing within these terms and conditions, or elsewhere on the website, will affect your statutory rights and will only apply to the extent permitted by law. If any provision or term on this website becomes or is declared illegal, invalid or unenforceable for any reason, that term or provision shall be divisible from all other terms and conditions and shall be deemed to be deleted from them. These terms and conditions were updated on 6th March 2018 and replace all other terms and conditions.

If VioVet Ltd is liable to you for any reason, liability will be limited to either £1,000 or three times the amount paid by you for the product or service concerned, whichever is the lower. This limit does not apply to any liability we may have for death or personal injury resulting from our negligence or for our fraudulent misrepresentation.

Complaints

If you have a complaint you are asked in the first instance to contact us by email or telephone. We will consider your complaint and explain our response using our internal complaints management process. If you are still unhappy and if your complaint is regarding the supply of medication, you should contact the Veterinary Medicine Directorate.

Reporting of suspected adverse reaction to a medicinal product

Occasionally a side effect, or other adverse response, will result from the use of medication in animals. It is important that such events are reported, assessed and acted on where necessary. This is the best way for a potential problem to be corrected for the benefit of all animals in future. Anyone can report a suspected adverse reaction (vet, nurse, animal owner or keeper, etc) from this page on the VMD website.

Deals, Discounts and Special Offers

From time to time VioVet Ltd will offer products for sale at less than the regular price. There may be a specific condition which will apply in order to receive the discount. This might involve setting up a regular purchase, buying multiple items at one time. VioVet Ltd has complete discretion to withdraw any deal or offer for any reason at any time and may change the pricing of products without prior notification to customers.

VioPoints Loyalty Points Rewards Scheme:

VioVet Ltd may choose to offer loyalty points ("VioPoints") to customers for a number of reasons but this is done at our sole discretion. We may show on the website (or otherwise communicate) the number of points which you can get for performing a given action (e.g. placing an order or writing a review). We can at our sole discretion change the number of points awarded (or award none at all) even after the original event has occurred.

VioPoints are not always awarded at the time the triggering action is performed, e.g. points are only awarded upon dispatch of an order by our team. VioPoints have no cash value and are non-transferable, but may be redeemable for a cash discount on an order, at VioVet's sole discretion. VioPoints are only valid for 1 year from the date awarded and can only be redeemed in "chunks" of 1000 VioPoints. We reserve the right to change the number of VioPoints earned for any action, the value of any already earned VioPoints and any other terms and conditions of the scheme at any time, without prior notice. We also reserve the right to withdraw the scheme entirely or in part at any time, without prior notice.

Updated February 28th 2018. We have taken the decision to end the VioPoints scheme as of 1st March 2019. You will not earn any new points/berries on purchases made from 1st March 2018 onwards. You can still redeem any valid points/berries up to 28th February 2019.

Product Reviews

By leaving a product review on VioVet Ltd you are agreeing to our use of the review in any way without any compensation to you. Product reviews should be true, accurate, current and be about the product in question not about our service; we encourage you to leave service reviews on TrustPilot. We reserve the right to edit, adapt, modify or delete the product review.

Tax Policy

Scope

This UK tax strategy applies to UK resident corporations in the consolidated group of Fairfax Financial Holdings Limited (“Fairfax Financial”) as well as to any UK branches of non-UK corporations in the Fairfax Financial consolidated group (together, “Fairfax UK businesses”). References to “Fairfax” shall be read as references to the Fairfax Financial consolidated group. Fairfax regards this document as complying with the requirements of Schedule 19 to the Finance Act 2016 (UK) to publish a UK tax strategy.

Overview

Fairfax, including the Fairfax UK businesses, operates primarily in the insurance industry and is therefore subject to stringent regulatory rules and requirements in many jurisdictions around the world. In addition to complying with regulatory requirements, Fairfax Financial has formal Guiding Principles which have been in effect for over 25 years, and Fairfax is subject to a Business Code of Conduct and Ethics. Fairfax’s UK tax strategy stems from one of the Guiding Principles, which is that “honesty and integrity are essential in all our relationships and will never be compromised.” The tax affairs of Fairfax’s UK businesses are managed in a way which takes into account their corporate reputation as well as the best interests of Fairfax UK businesses and various stakeholders, including shareholders and employees. Set out below is Fairfax’s UK tax strategy as it relates to UK tax risk management and governance, UK tax planning, and relationships with UK tax authorities.

UK tax risk management and governance

Fairfax’s UK tax strategy is the overall responsibility of Fairfax Financial’s Chief Financial Officer (CFO), who reports on material tax matters to Fairfax Financial’s Board of Directors at regularly scheduled Board meetings. The UK tax strategy applies consistently to all Fairfax UK businesses. Day to day management of tax affairs and tax risks of Fairfax UK businesses, and primary responsibility for delivering the UK tax strategy, sit with the CFO of each Fairfax UK business. The CFOs rely on the expertise of one or more of an internal tax team of a Fairfax UK business, the global Fairfax tax team and external advisors. An important component of Fairfax’s UK tax strategy is risk management. Enterprise risk management architecture that is a requirement of Solvency II insurance regulations is fully embedded in the Fairfax UK businesses. In addition, where applicable, Fairfax UK businesses maintain internal control frameworks which comply both with Sarbanes-Oxley requirements and with the UK’s Senior Accounting Officer legislation which requires businesses to establish and maintain appropriate tax accounting arrangements. The control frameworks include measures intended to identify, assess and manage tax risks and to ensure compliance with tax reporting obligations. Compliance with these control frameworks is reviewed at regular intervals by management of the Fairfax UK businesses and/or by their internal audit teams.

UK tax planning and tax risk appetite

Fairfax UK businesses are committed to fully complying at all times with their tax payment and reporting obligations, including country-by- country reporting requirements. The CFO of each Fairfax UK business seeks to ensure that the tax implications of all material commercial transactions are considered by one or more of an internal Fairfax UK tax team, the Fairfax global tax team and external advisors. Fairfax UK businesses seek to be efficient in their tax affairs and may consider planning to make use of available tax reliefs, allowances and other benefits, but only in accordance with applicable laws and regulations. Fairfax UK businesses do not engage in artificial or abusive tax avoidance transactions. Fairfax UK businesses seek to avoid uncertainty and unexpected results in their tax positions. In any instances where tax laws are unclear or their application is uncertain, Fairfax UK businesses will, with support from external advisors when appropriate, fully analyse and understand any tax risks. Fairfax UK businesses are not prescriptive in terms of the level of acceptable tax risk in respect of any particular matter as each matter is assessed based on its specific facts and circumstances. Relationship with UK tax authorities Fairfax UK businesses are committed to maintaining a transparent and cooperative relationship with HMRC (the UK tax authority). When appropriate, representatives of Fairfax UK businesses meet with the HMRC Customer Relationship Manager in order to maintain real time engagement regarding business developments and risks. Fairfax UK businesses are committed to ensuring that they are responsive to requests for information by HMRC and that the information they provide is accurate and complete. Where appropriate, Fairfax UK businesses will seek advance tax rulings from HMRC prior to undertaking certain transactions.